Between The New River Retreat, L.L.C. as Lessor and (Guest) ____________________________________________________________ (Guest Address) _____________________________________________________ Total # of people to be staying on premises: _________ The term of this lease shall be: Arrival Date _______/ _______/ _______ through the Departure Date of _______/ _______/ _______, thus being a ________ night stay. CHECK-IN TIME IS 4:00 P.M. CHECK-OUT TIME IS 10:00 A.M. RENTAL FEE $ ________________ Security Deposit $ ________________ Rental Fee $ ________________ Other Charges: Specify_______________ $ ________________ 10% Occupancy Tax on Rental & Pet Fee $ __________ TOTAL SECURITY DEPOSIT Guest(s) are required to secure property with a $100 - $200 Security Deposit (depending upon the cabin).  Security Deposits must be received with signed Rental Agreement in order to secure reservations. Security deposits will be refunded within ten days of departure if guest(s) has caused no damage or violated any policies. All security deposits will be returned to the address specified by the guest on this agreement. CANCELLATION POLICY All reservations are subject to a 30 day cancellation policy. If you cancel your reservation 30 days or more prior to the reservation start date, your deposit will be returned minus a $50 processing fee. If your reservation is cancelled less than 30 days prior to the reservation start date all money is non-refundable but the reservation may be rescheduled (one time only) within 6 months. If your reservation is cancelled less than 7 days prior to the reservation start date, there can be no refund or reschedule. New River Retreat, LLC cannot refund money due to circumstances beyond our control including inclement weather and other natural occurrences. ALL CANCELLATIONS MUST BE IN WRITING - MAIL TO: NEW RIVER RETREAT, L.L.C. P.O. Box 120 Barren Springs, VA  24313-0120 Please, no Emails.  They sometimes aren't received due to "spam" blockers PETS We do have cabins that are Pet-friendly! If you're interested in including your pet, please be sure to complete the Pet Addendum Form and mail it in along with your Rental Agreement Form. LOSSES AND DAMAGES Any and all damages to the home or negligence resulting in damage to the home or contents will result in costs to repair being deducted from the security deposit or billed to those guests if said damage or loss of contents is greater than security deposit. Guest(s) shall be solely responsible for any property damage, accident/injury to any person or loss sustained by any person, including loss of money, jewelry, and other items of personal property, arising out of or in any way related to Guest(s) use of premises or the items of personal property provided by New River Retreat at Guest(s) request. Guest(s) shall inspect and be familiar with property use and application such prior to using them. Guest(s) hereby agrees to INDEMNIFY and hold New River Retreat, LLC harmless of any and all claims including those of third parties, arising out of, or in any way related to Guest(s) use of premises or the items of personal property therein. Guest(s) assumes the risk of injury or other losses relating to any recreational activities or services ordered through the New River Retreat for guest use and will hold OWNER and its Agents harmless with respect there to. Owner and Agent are not responsible for articles left on premises. There will be a $10 charge in addition to shipping charges for handling the return of any articles found by housekeeping. SMOKING NO SMOKING is permitted inside cabins. Evidence of smoking may result in partial or complete loss of security deposit. CHECK-OUT PROCEDURE Guest(s) shall leave premises in neat and undamaged condition. All dishes must be washed and put away. All food must be removed from refrigerator and cabinets. All trash removed and placed outside of unit for later pickup. Furniture must be placed in its original location. Doors/windows locked. KEYS Leave key on hook by main cabin door at the time of check-out. If cabin must be re-keyed in the event that keys are lost, misplaced, or non-returned then Guest(s) will be responsible for cost incurred. RETURNED CHECKS A $25 service charge will be incurred for any returned check. NO EXTRA GUESTS/NO HOUSE PARTIES Rental Guest understands that we will accept families, couples and responsible adults over the age of 21 ONLY. Guest(s) agree that the premises shall not be occupied by more than the number of people stated on the reservation. If the unit is occupied by more than the number of people stated, it will result in loss of security deposit. Occupancy in use of premises shall not be such as to disturb or offend neighbors. The use of firearms and fireworks is strictly prohibited. VIOLATING AGREEMENT If guest(s) violates any of the conditions of this Agreement, Agent may terminate this Agreement and enter Premises. Upon notice of termination of this Agreement, Guest shall vacate the Premises immediately. By signing this, I have read and fully agree to all the above policies. _____________________________________________________ (Guest Signature) _______/_______/ _______(Date) TO SECURE YOUR RESERVATION FOR NEW RIVER RETREAT 1. Call 1.800.916.9346 to make your reservation 2. Security Deposit must be made to secure your dates 3. Mail or Fax Rental Agreement and Pet Addendum Form 4. Mail Rental Fee 30 days before arrival date. All checks are to be made payable to NEW RIVER RETREAT Mail or Fax to: New River Retreat P.O. Box 120 Barren Springs, VA  24313-0120 Fax# 1.540.980.0018