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Untitled Document
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Virginia
for a printable agreement click here
Between The New River Retreat, L.L.C. as Lessor and
(Guest) ____________________________________________________________
(Guest Address) _____________________________________________________
(City) _________________ (State) ________ (Zip Code) _____________ (Phone #) ___________________
Cabin Name __________________________ Total # of people to be staying on premises: ______________
The term of this rental agreement shall be:
Arrival Date _______/ _______/ _______ Departure Date of _______/ _______/ _______,
thus being a ________ night stay.
Are you bringing pet(s)? ______ Yes ______ No If yes, please complete a Pet Addendum.
CHECK-IN TIME IS 4:00 P.M. CHECK-OUT TIME IS 10:00 A.M.
RENTAL FEE
$ ________________ Security Deposit ($300) or Security Deposit Protection Insurance ($29)
$ ________________ Rental Fee
$ ________________ Cleaning Fee
$ ________________ Pet Fee (if applicable)
$ ________________ 10% Occupancy Tax on Rental & Pet Fee
$ ________________ TOTAL
SECURITY DEPOSIT
Guest(s) are required to secure property with a Security Deposit Protection plan that covers unintentional damages to the rental unit interior that occur during your stay, provided they are disclosed to management prior to check-out. The policy will pay a maximum benefit of $3,000. Any damages that exceed $3,000 will be charged to the credit card on file. If, during your stay at one of our Rental Properties, an Insured Person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $3,000. Certain terms and conditions apply. Full details of the Security Deposit Protection coverage are contained in the Certificate of Insurance or Insurance Policy. The Security Deposit Protection must be purchased at time of on-line reservation. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly New River Retreat any amount payable under the terms and conditions of the Security Deposit Damage Protection.
VACATION RENTAL INSURANCE
CSA Vacation Rental Insurance has been included with your reservation and will be a part of your initial deposit payment. Vacation Rental Insurance reimburses for pre-paid, non-refundable expenses due to certain unforeseeable circumstances that may jeopardize your vacation investment and force you to incur unplanned expenses. We strongly recommend you purchase this valuable protection. However, if you do not wish to purchase travel insurance, please sign below and deduct the travel insurance plan cost from your initial deposit due. By signing below, you acknowledge you have read and understand our cancellation policy and choose not to purchase Vacation Rental Insurance.
_____________________________________
Guest Signature
CANCELLATION POLICY
Reservations are secured by 25% deposit of the rental fee and is non-refundable. Reservation may be rescheduled (one time only) if notified at least 30 days prior to arrival date (rescheduled arrival date must be within six months of original arrival date). If cancellation is less than 30 days from reservation date, there can be no reschedule. If you are unable to reschedule your reservation, Security Deposit Protection Insurance will be refunded and you may apply for reimbursement of lost rental funds if Vacation Rental Insurance was purchased.
ALL CANCELLATIONS MUST BE IN WRITING - MAIL TO:
NEW RIVER RETREAT, L.L.C.
P.O. Box 120
Barren Springs, VA 24313-0120
Please, no Emails. They sometimes aren't received due to "spam" blockers.
RESERVATION CHANGES
Changes to your reservation are allowed at $25 each time you change since frequent changes are time consuming and costly. (This charge will not apply if adding days to your stay.) No changes are allowed less than 14 days prior to the start date of the reservation.
PETS
We do have cabins that are pet-friendly! If you're interested in including your pet, please be sure to complete the Pet Addendum and mail it in along with your Rental Agreement.
LOSSES AND DAMAGES
Any and all damages to the home or negligence resulting in damage to the home or contents will result in costs to repair being deducted from the security deposit or billed to those guests if said damage or loss of contents is greater than security deposit unless Security Deposit Protection Insurance is purchased. Guest(s) shall be solely responsible for any property damage, accident/injury to any person or loss sustained by any person, including loss of money, jewelry, and other items of personal property, arising out of or in any way related to Guest(s) use of premises or the items of personal property provided by New River Retreat at Guest(s) request. Guest(s) shall inspect and be familiar with property use and application such prior to using them. Guest(s) hereby agrees to INDEMNIFY and hold New River Retreat, LLC harmless of any and all claims including those of third parties, arising out of, or in any way related to Guest(s) use of premises or the items of personal property therein. Guest(s) assumes the risk of injury or other losses relating to any recreational activities or services ordered through the New River Retreat for guest use and will hold OWNER and its Agents harmless with respect there to. Owner and Agent are not responsible for articles left on premises. There will be a $10 charge in addition to shipping charges for handling the return of any articles found by housekeeping.
SMOKING
NO SMOKING is permitted inside cabins. Evidence of smoking may result in partial or complete loss of security deposit.
CHECK-OUT PROCEDURE
Guest(s) shall leave premises in neat and undamaged condition. All dishes must be washed and put away. All food must be removed from refrigerator and cabinets. All trash removed and placed outside of unit for later pickup. Furniture must be placed in its original location. Doors/windows locked.
KEYS
The lock box key must be returned to the lock box. Leave guest key on hook by main cabin door at the time of check-out. If cabin must be re-keyed in the event that keys are lost, misplaced, or non-returned then Guest(s) will be responsible for cost incurred.
RETURNED CHECKS
A $25 service charge will be incurred for any returned check.
NO EXTRA GUESTS/NO HOUSE PARTIES
Rental Guest understands that we will accept families, couples and responsible adults over the age of 21 ONLY. Guest(s) agree that the premises shall not be occupied by more than the number of people stated on the reservation. If the unit is occupied by more than the number of people stated, it will result in loss of security deposit. Occupancy in use of premises shall not be such as to disturb or offend neighbors. The use of firearms and fireworks is strictly prohibited.
VIOLATING AGREEMENT
If guest(s) violates any of the conditions of this Agreement, Agent may terminate this Agreement and enter Premises. Upon notice of termination of this Agreement, Guest shall vacate the Premises immediately. By signing this, I have read and fully agree to all the above policies.
_____________________________________________________ (Guest Signature)
_______/_______/ _______(Date)
TO SECURE YOUR RESERVATION FOR NEW RIVER RETREAT
1. Call 1.800.916.9346 to make your reservation
2. Security Deposit must be made to secure your dates
3. Mail or Fax Rental Agreement and Pet Addendum Form
4. Mail Rental Fee 30 days before arrival date.
All checks are to be made payable to NEW RIVER RETREAT
Mail or Fax to:
New River Retreat
P.O. Box 120
Barren Springs, VA 24313-0120
Fax# 1.540.980.0018
PET ADDENDUM (please complete only if you are bringing a pet)
AGREEMENT:
New River Retreat, LLC agrees the guest may keep the following pet(s) listed below:
Type of Pet(s) _____________________________________________
Pet Name(s) _____________________________________________
Guest agrees:
• Guest agrees to pay $20 per pet per night.
• Pet will not damage premises. If by chance damages are caused, the cost of the damage may be deducted from security deposit.
• Pet will not annoy, endanger or inconvenience other guests.
• Pet will not be left unattended inside cabin without being crated. If you do not want the inconvenience of bringing a pet crate, New River Retreat will provide a crate at no additional charge.
• Pet will not be allowed on bedding or furniture. Indication of such (pet hair, etc.) could result in loss of security deposit.
I AGREE TO THE TERMS STATED ABOVE.
___________________________________(Date) ____/_____/_____
(Guest Signature)
for a printable agreement click here
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